Town Clerk/Tax Collector
Eileen Ten Eyck * (607) 638-5165 * firstname.lastname@example.org
The Town Clerk Office is located at 1812 County Highway 34 in Westford.
Mailing address: P.O. Box 43, Westford, NY 13488. For shipping, please use the physical address above.
**Office Hours: Wednesdays 9AM- 12 PM, and Thursdays 5 PM - 8 PM. If those hours or days are inconvenient, please call to make other arrangements.
The Westford Town Clerk is responsible for maintaining the Town's official records of adopted local laws, oaths of office, minutes, resolutions, death, birth and marriage records. The Town Clerk also serves as the Registrar of Vital Records, Records Management Officer and General Property Tax Collector.
The Clerk's office is pleased to provide the following services to Town residents:
Issuance of Dog Licenses
New York State requires that all dogs over the age of 4 months must be licenses in the Town in which the dog is harbored. All dog licenses must be in accordance with the town's Local Law (click on Documents Banner for Dog Control Law). Licenses must be renewed annually. A valid up-to-date rabies vaccination is required. When you come in to license your dog for the first time, you must present documentation of rabies vaccination and spayed/neuter (if applicable). The license fee for a spayed/neutered dog is $3.50 and an unspayed/unneutered dog is $11.50. Purebred/Kennel licenses are also available (see Dog Control Law for rates and requirements).
Issuance of Transfer Station Refuse Permits
All town residents are required to display a Town authorized permit in order to dispose of garbage at the Westford Transfer Station. Permits are available at the Town Clerk office and are free to Residents (tax payers and renters) who provide proof of Town of Westford physical address (i.e. tax bill, utility bill, etc.). Applicants who do not meet these eligibility requirements will not be issued a permit and will be charged a bag fee.
Issuance of Marriage Licenses
A New York State marriage license can be obtained from the Town Clerk's Office. Both parties must apply in person and provide appropriate proof of age in the form of a government issued birth certificate or naturalization papers, and proof of identity in the form of a driver's license, passport, employment photo ID. If it is not the first marriage, applicants must present proof of dissolution of any previous marriages with a divorce decree or death certificate. Marriage licenses are not valid during the 24 hour waiting period after issuance, but are good for 60 days after that. The fee for a marriage license is $40.00.
Parking Permits for the Disabled
The Town Clerk is authorized by the NYSDMV to issue a Permanent or a Temporary Parking Permit for people with disabilities depending upon the Medical Certification. Permanent Disabilities are certified by the applicant's medical doctor (MD), doctor of Osteopathy (DO), Physician Assistant (PA), Nurse Practioner (NP), a doctor of podiatric medicine (DPM for disabilities related to the foot)) or Optometrist (OD, for blindness). Temporary Disabilities are only certified by a medical Doctor (MD) or Doctor of Osteopathy (DO). Applications must appropriately describe the reasons for the mobility problem necessitating the permit be issued. The application must have a doctor's original signature. When properly completed, the application must be presented at the Town Clerk's Office along with the applicant's driver's license or non-driver ID card.
Conservation Hunting/Fishing/Trapping Licenses
The Town Clerk's Office issues hunting, fishing and trapping licenses under the authority of the NYS DEC. Fishing licenses are valid for 365 days. Hunting & Trapping licenses are valid September 1st through August 31st, with new licenses for the following year typically becoming available for purchase in mid-August. To apply for a hunting, trapping or bow license the applicant must have taken and passed the appropriate safety course. Fees vary according to types of licenses. Proof of NYS residency must be presented to receive licenses at state prices.
Freedom of Information Law
The Town Clerk is the Records Access Officer of the Town and serves as custodian of all Town of Westford records. This responsibility includes the storage and disposition of inactive records, as well as maintaining permanent archives. Requests for documents available under FOIL should be submitted to the Town Clerk's Office in writing. There are FOIL request forms available. All applicants will receive some form of response within five business days. If the request can be fulfilled within that timeframe, the applicant will be notified it is completed and provided with the total costs due. If additional time is required to fulfill the request, the applicant will be supplied with an estimated ate of availability. If the request is denied, the applicant will be supplied with a written explanation of the reasons why and information regarding the appeals process.
The Town Clerk is also the Collector of the Town and County General Property Taxes for the Town of Westford. Tax bills are mailed at the end of December and property owners have the entire month of January to pay without penalty. Bills paid thereafter incur penalties as follows: February 1 through 28 = 1%, March 1 through 31 = 2%, April 1 - 30 = 3% plus $1.00 postcard notification fee. After April 30th, all unpaid tax bills are returned to the Otsego County Treasurer and additional penalties accrue as time goes on.
Tax bills and receipts may be accessed online at www.taxlookup.net. Bills and receipts may be viewed and printed from this website. Payments cannot be made on line.
Payments will be accepted in cash, check or credit/debit card according to the following conditions:
1. Via postal service: checks or money orders payable to Town Tax Collector and mailed to P.O. Box 43, Westford, NY 13488.
2. Via UPS, Fed-Ex, etc.: please add 1812 Co. Hwy. 34 to address.
3. At Tax Collector Office: Checks, Money Orders, Cash and Credit/Debit cards payments accepted between the hours of 10 a.m. and 1 p.m. on Mondays & Tuesdays and Thursday 5 p.m.-8 p.m. at 1812 Co. Hwy. 34, Westford.
Please note, any additional fees added to your payment, not related to published penalty charges (i.e credit or debit card), are charged by banks & credit card companies, not the Town or County.